Student Research and Professional Development Activity Fund

Clarice C. and Leland H.
Bagwell College of Education
Student Research and Professional Development Activity Fun


Purpose of the Bagwell College of Education Student Research and Professional Development Activity Fund:

The purpose of the Bagwell College of Education Student Research and Professional Development Activity Fund is to support a limited number of undergraduate and graduate research and professional development activities by undergraduate and graduate students enrolled in Bagwell College of Education programs.

The Student Research and Professional Development Activity Fund:

The amount of funding available for student research will be determined annually by the Dean. The funds will be distributed 60/40 across graduate and undergraduate students, with the highest percentage going to graduate activities. The Student Development and Awards Committee (SDAC) may redistribute these funds to either the undergraduate or graduate pool, with the Dean’s approval.


Undergraduate and graduate students in good academic standing and admitted into a BCOE program may apply. Students may receive up to $750 per academic year to support their research and/or professional development activities that were used or are being used in the current academic year. Funding support may include requests for travel and supplies/materials for research. In the event that a student’s project is funded, the student cannot use the funds for an alternative project. The student must forfeit the funds and reapply for funding.

Requirements for Travel Funds:

All applicants should note that travel funding and reimbursement can only be provided in accordance with state travel policy. Other requirements include:

●       Students need not be enrolled in a course for requesting travel funding; however, they must be enrolled in a course during the time period of the travel or have graduated the previous term.
●       Travel must be completed within the fiscal year (e.g., between July 1, 2018 and June 30, 2019).
●       Students may request support for travel to deliver a presentation. (Must be a reputable conference)
●       Students may request support for travel to conduct interviews for research purposes.
●       Students may request support for travel necessary for a research/professional development activity, support that is not readily available at KSU.
●       Funded students must complete all travel-related paperwork no later than two weeks after their trip (or two weeks after receiving notification of funding if their travel occurred prior to the funding deadlines).
●       All paperwork for travel reimbursement must be completed by May 1. (This date may be subject to change year-to-year.)
●       Preference will be given to students who apply for travel support prior to making the trip.
●       Failure to meet these deadlines will result in loss of funding.

Requirements for Supplies/Materials Funds:

●       Students must be enrolled during the semester they apply and during the time of supplies/materials used.
●       Requests for materials that can be obtained in another manner (e.g., books from the library; software available for student use by KSU) will not be funded. (Computer equipment is excluded.)
●       Students must have a clear plan for completing the research/activity prior to graduation.
●       All materials (e.g., transcription, science tools/kits, survey instruments, manuals) purchased remain the property of the university and must be returned to the university (e.g., software). Materials that are consumable in nature and used by the student understandably cannot be returned.

Application Process and Requirements:

Students must submit an online application form, a resume, and a statement of support from a faculty member most familiar with the student’s request (e.g., faculty mentor, instructor, dissertation chair, faculty member affiliated with or collaborating on the research/professional development activity, etc.). This statement of support serves as faculty approval for the request.

An online application form, a statement of support template, and complete procedures are located on the BCOE Student Development and Awards Committee (SDAC) website. Applications are reviewed on a monthly basis, beginning in October of each academic year. In order to be reviewed in any given month, the complete application must be submitted by the first of that month.

When deadlines fall on a weekend or holiday, the deadline is extended to the next business day. The SDAC will review applications prior to the end of the month and make recommendations to the Dean. The Dean will announce winners by the end of each month.  SDAC will provide periodic updates on funding availability.

Applications Due:

October 1
November 1
December 1
February 1
March 1
April 1

Funding Status Announced:

October 31
November 30
December 31
February 28
March 31
April 30

Students (and faculty) are expected to obtain Institutional Review Board (IRB) approval prior to collecting any data if the project includes research involving human or animal participants. Failure to obtain such approval will result in loss of funding.

Students are responsible for ensuring that all proposal materials are complete. The SDAC will not consider late or incomplete applications. Applications will not be accepted via email.

Upon completion of the project, undergraduate and graduate students are required either to attend the KSU Symposium of Student Scholars ( OR to disseminate their research work in another venue (e.g., at a professional development workshop in their school or district, at a department meeting, and so on).  

In addition, students are required to submit a report of the work accomplished (e.g., a one-page reflection, PowerPoint, handouts, etc.) to the chair of the SDAC. Students who fail to submit this report will not be eligible for any future BCOE funding.

Student Research and Professional Development Activity Fund Criteria:

●       Proposed research or professional development activity plan aligns with the overall purpose of the
          student’s undergraduate or graduate program and/or research in BCOE.
●       Rationale addresses the significance of the work and why the student should be awarded the funding.
●       Proposal explains how other sources of funding have been pursued and/or exhausted.
●       Conference/workshop/event is a reputable educational opportunity.
●       Travel is necessary to deliver a presentation.
●       Travel is necessary to gather additional information related to the project.
●       Materials being requested are not readily available at KSU.
●       Application is complete.
●       Application is well written and free of errors.
●       Clearly articulated budget is included.

Review Committee Representatives: 

The SDAC will serve as the review body for this funding. The SDAC will make funding recommendations to the Dean.

Student Research and Professional Development Activity Fund Oversight:  

The Dean of the Bagwell College of Education provides direct oversight to the SDAC.

Funding Distribution/Announcements:

The chair of the SDAC will share the committee’s funding recommendations with the Dean and will notify students who do not receive funding of their status. The committee may encourage applicants to apply at a later date. The Dean of the Bagwell College of Education will notify winners of their funding by the end of each month.

Student Research and Professional Development Activity Fund Timeline for 2018-2019:

August 20

SDAC members charged by the Dean or Dean’s Designee

August 24

Call for Applications and Announcement of Submission Deadlines

September 17

SDAC reviews charge and award guidelines, discusses procedures, sets meeting dates, and prepares for review.

October 1-

SDAC receives applications by the first of each month and monies are

April 30

distributed at the end of each month. SDAC will provide an update ofthe funding budget periodically.

May 1

Students must submit all necessary paperwork for reimbursement.

Failure to meet this spring deadline will result in loss of funding.

May 1-15

SDAC reviews guidelines for this funding and makes recommendations to the Dean for changes. New members are appointed for 2019-2020 in accordance with BCOE Bylaws regarding SDAC membership.

BCOE Student Research and Professional Development Activity Fund

Click Here to Download Application Form